Privacy Statement – Global Mind Monitor

 

Here you will find specific information regarding privacy and data protection related to the processing of personal data by the Global Mind Monitor, a collaboration between Etil Research Group and Zuyd University of Applied Sciences. Within this collaboration, Etil Research Group is responsible for processing personal data.

In this privacy statement, we would like to inform all third parties that are (potentially) using the Global Mind Monitor about the way we process personal data. If you have any questions not being answered in this privacy statement, or if you have suggestions or comments about the content of this privacy statement, or if you have complaints about how we handle your personal data, please reach out to us via  info@globalmind.info.

 

1.    General

The Global Mind Monitor processes personal data carefully and securely in accordance with the General Data Protection Regulation (GDPR). This is new privacy legislation that has been in effect across the European Union since May 2018. In this document, we provide further information on the purposes and legal bases, as well as other relevant information about the processing of the data you provide.

Due to new legislation or other developments, the Global Mind Monitor will adjust its processes when necessary. This may also involve changes regarding the processing of personal data. We therefore recommend reading this statement regularly to stay informed of any changes. The end of this document indicates when it was last updated.

 

2.    The Data Controller

The processing of personal data is carried out under the responsibility of Etil Research Group, of which the Global Mind Monitor is a part. Etil Research Group collaborates with Digilize BV as sub-data processor. We take the protection of your data seriously and take appropriate physical, administrative, technical and organizational measures to prevent misuse, loss, unouthorized access, unwanted disclosure and unauthorized modification. If you want a full list of all security measures that are taken, feel free to reach out to us (info@globalmind.info). A data processing agreement is drawn up and signed with all educational institutions that use the Global Mind Monitor. Etil Research Group is ISO 9001 and ISO 27001 certified.

Etil Research Group has a Privacy Officer. If you have the impression that your data is not appropriately collected, processed, stored and deleted or there are indications of misuse, please contact us via privacy@etil.nl.

3.    Processing of Personal Data

The Global Mind Monitor processes the personal data of students and professionals from an educational institution for personal development in the field of (inter)cultural competencies. Personal data is collected through a questionnaire. Representatives of the educational institutes decide who is being invited for a questionnaire. They invite the respondents themselves. In order to send out the invitations successfully, we store the mail addresses of each respondent. First- and surnames are not required, but to personalize the invitations, the inviter can fill out these boxes. The processing of personal data involves inviting respondents and calculating average scores from which learning objectives can be formulated. Anonymised personal data is stored indefinitely for future scientific research purposes in relation to intnerational education.

4.    Purpose

The Global Mind Monitor processes personal data for the following three purposes:

The primary goal of the Global Mind Monitor is to map the (inter)cultural competencies of respondents (this can be both students and teachers). The respondent will see their own score. These scores can also be compared with other respondents at various aggregated levels. It is never possible to trace the scores of other individuals.

To give teachers insight into how their students score and develop in the area of (inter)cultural competencies, an aggregated dashboard is provided in which teachers can only see the scores of their own educational institution.

To support the educational institution in developing their curriculum, it is possible to request an anonymized dataset of only their own educational institution. Teachers of the educational institution can then conduct their own analyses based on this dataset.

Zuyd University of Applied Sciences retains and conducts their own research with the raw and anonymized data from all participating educational institutions for the benefit of science.

 

5.    Legal Basis

The Global Mind Monitor processes personal data based on consent. As soon as a respondent starts a questionnaire, they are first asked for consent to share their personal data (year of birth, nationality and gender). There are no consequences for the respondent in the event that consent is denied. The answer to this ‘consent-question’ is stored in our database. A respondent can withdraw consent at any time by contacting us by email (info@globalmind.info). The personal data is only being asked when the questionnaire is being filled out the first time.

6.    Categories of Personal Data

• First and last name
• Gender
• Email address
• Nationality
• Year of birth
• Completed education and language proficiency

No special category personal data is being collected.

7.    Data Transfer

The Global Mind Monitor does not share data with third parties. Personal data is not processed outside the European Economic Area (EEA). We enter into a sub-processor agreement with companies that process your data on our behalf to ensure the same level of security and confidentiality of your data.

 

8.    Automated Decision-Making

There is no automated decision-making within the Global Mind Monitor.

 

9.    Retention Periods

Within the Global Mind Monitor, your data is retained in the database as long as we have an agreement with your educational institution. Previously generated anonymized dataset outputs, as described in section 4, will not be adjusted after the retention period expires.

10.    Respondents rights

By law, you have rights in relation to the personal information we hold about you. These include the right to:

• See the information/receive a copy of the information;
• Correct any inaccurate information;
• Have any information deleted;
• Limit or raise concerns to our processing of the information;

If you have any questions about how your personal information is used, or wish to exercise any of your rights please email info@globalmind.info

These rights only apply to your information before it is anonymised as once this happens we can no longer identify your specific information

11.    Cookies

Functional cookies are necessary for the proper functioning of the Global Mind Monitor and to protect your data from intruders and external bots. The reCAPTCHA cookie enabled on the Global Mind Monitor portal (https://survey-today.com/auth) is a SPAM security service provided by Google. This cookie is necessary to prevent bots or individuals who make multiple login attempts. For more information about the reCAPTCHA cookie, please read the privacy policy and terms as provided by Google on survey-today.com/auth.

 

12.    Contact

If you have any questions or wish to contact us for any other reason related to privacy or data protection, please contact us via privacy@etil.nl. Clearly state your question or comment in the email.

Do you have a complaint about your privacy? You can also reach us via privacy@etil.nl or you can file a complaint directly with the Dutch Data Protection Authority (fg@autoriteitpersoonsgegevens.nl, +31 70 8888660)

Privacy Statement, April 2025